পাতা:বাংলাদেশের স্বাধীনতা যুদ্ধ দলিলপত্র (তৃতীয় খণ্ড).pdf/৪৯৬

464 বাংলাদেশের স্বাধীনতা যুদ্ধ দলিলপত্রঃ তৃতীয় পত্র Pattern of the Secretariat The Pattern of the Secretariat set-up is as follows: Svan Ali: Secretary Joint Sa Joint sis Deputy Secretary Deputy Sa Under Secretary Under Sང་ཡུམ་ཨ་ Assistant Secretary ~ Secretary Section Officer Section Officer Criteria underlying an Organisation An organisation in the government is built on the basis of any one of the following criteria-hierarchy and collegium. An organisation is created on the basis of hierarchy which signifies a superior-subordinate relationship reaching from the top to the bottom or base of the organizational pyramid. Most Ministries and Departments and other offices are created by the application, of the principle of hierarchy. The Secretariat set-up which is the common feature of all the Ministries, Departments, Attached Offices, and Subordinates Offices, as shown above is based on the principle of hierarchy. Its strengths and weaknesses need to be noted. It ensures unity of command which is of the essence of sound administration, and also a clear and uninterrupted line of command from above and an equally clear and uninterrupted line or responsibility from below. Second, it facilitates the co-ordination of the activities of Ministry through the scalar process superior- subordinate relationship from top to the base of the pyramid. It operates on a two-fold basis. For example, the Section Officer and the section of the Ministry under his charge are responsible to the Assistant Secretary who is a step above him in the hierarchy. The Assistant Secretary and the branch of the Ministry under his charge are responsible to the Under Secretary. The Under Secretary and the units under his charge are accountable to the Deputy Secretary. The Deputy Secretary and the division of the Ministry under his charge are responsible to the Joint Secretary. The Joint Secretary and his wing of the Ministry are responsible to the Secretary who is the top of the Ministry. Third, it leads to a clean location of responsibility and also creates an inter-related sequence of decisions at appropriate levels. Fourth, it facilitates the delegation of responsibility to appropriate levels. Hierarchy is unavoidable in any large-scale organisation. It is also equally true of any large-scale private organisation as well. It puts a great deal of strain on a single man at the top. There lies its main difficulty. It brings us to another very important concept and that is called the "span of control" which denotes the limit of the authority of a single man to effectively supervise the work of an organisation wherein an increasingly large number of employees arc working. It is due to